Employee Onboarding is critical and crucial processes of HR Department that shapes the first impression employees have of the company. This process provides the new hires with an opportunity to connect to the organization and understand its values & achievements. Effective onboarding can inspire new employees to commit long-term, significantly influencing the success of talent acquisition efforts.
According to the research [Source], Hiring of a new employee costs around 6 to 9 month’s salary on average which can be taken out by keeping engaging environment and happy employees. Onboarding of Employees plays a crucial role in creating and maintaining engaging experience from day one of the new hire’s journey. By leveraging advanced AI, The Employee’s onboarding experience can be tailored, make it more engaging and easy onboarding experience, help in setting great first impressions and much more. Benefits of using these tools are remarkable, including greater engagement to improved retention & enhanced company image.
It is no surprise that according to a U.S. survey, over two-thirds of organizations have incorporated AI into onboarding processes, successfully making a positive first and long-lasting impression on their new hires.
Some Benefits of having AI Employee Onboarding process include:
- Personalized Experience
AI can personalize the entire onboarding process based on an individual’s role, experience, and preferences, delivering a more tailored and engaging experience. Offering a customized onboarding journey helps boost employee engagement and motivation, setting the foundation for long-term success. - Higher Engagement
AI can personalize the entire onboarding process by setting customized goals that help individuals feel connected to the organization’s processes and culture. When management effectively engages their team, it fosters a sense of unity and productivity, demonstrating that the company values employees’ contributions and personal development. - Improved Employee retention
A warm welcome to new employees can significantly boost retention rates while contributing to a seamless transition into the company’s culture. It also helps maintain the momentum of their learning journey, ensuring a positive start in their new role. - Easy Compliance
AI has the capability to monitor multiple processes simultaneously through automated procedures. Employee onboarding often involves handling various documents, compliance requirements, and training sessions—tasks that can be prone to human error in administrative workflows. By leveraging AI, organizations can efficiently track all aspects of the onboarding process, providing administrators with a comprehensive overview while ensuring no critical steps are overlooked.
These are just a few of the many benefits that come with an AI-enabled onboarding process for new hires. Traditional onboarding often involves completing multiple forms, managing training sessions, and tracking compliance—a time-consuming and labor-intensive process. However, with an integrated AI-driven approach, these tasks become automated. AI can efficiently track progress and significantly reduce the administrative burden of onboarding, allowing HR teams to focus on creating a more engaging and seamless experience for new employees.
There are various tasks of onboarding process where AI can enhance the experience such as:
- Systematic Structure of the Onboarding Process
AI can be leveraged to create a structured onboarding framework, outlining the entire process for new hires. This streamlines tasks such as document collection, signature processes, and verification, while also aligning them with an individual’s learning curve. Additionally, AI can assign dates and deadlines to the onboarding schedule and arrange meetings with the appropriate team members across the organization. This ensures a seamless onboarding experience for both technical and non-technical aspects, promoting efficiency and integration. - Usage of Chatbots for Answering Questions
Chatbots are becoming increasingly popular due to their ability to provide quick and easy access to information. Organizations worldwide are either already using or planning to implement chatbots across various business sectors to streamline communication and improve efficiency.
In HR processes, chatbots can be invaluable by answering common questions and guiding employees through organizational procedures. For example, instead of approaching HR managers for guidance in specific situations, employees can quickly consult an AI chatbot and receive accurate information in seconds, saving time and enhancing productivity. - Analyse progress & performance
With its ability to analyze vast amounts of data, AI can track an employee’s progress throughout the onboarding process and provide valuable insights to senior management. These insights enable the HR team to offer the right support at the right time, helping new employees connect more effectively with the organization and its core values. - Monitoring Compliance with Mandatory training & documents
During the employee onboarding process, it is crucial for organizations to remain compliant with various business requirements, such as payroll, documentation, Non-Disclosure Agreements (NDAs), and other essential documents. These documents ensure that the organization adheres to laws and regulations, protecting both the company and its employees in the long run.
However, obtaining these documents can be a challenging task. HR administrators must ensure all documents are signed within the first few days of employment, and there’s a significant risk of missing key documents or deadlines, which could lead to legal or operational issues.
AI can streamline this process by automatically generating and sending these documents digitally, then tracking employee signatures. This not only ensures timely completion of necessary paperwork but also helps the organization stay fully compliant with regulations. - Providing Custom Feedback at end
Providing feedback to new employees is essential for guiding their journey within the organization. However, delivering feedback based solely on initial interactions can be challenging. AI can assist HR managers by generating customized feedback based on an employee’s progress and achievements during the first few days.
This AI-generated feedback can be easily reviewed and edited before being shared with the employee. By providing timely and constructive feedback, employees can better connect with the organization’s productive and supportive culture, ultimately helping to reduce turnover and enhance employee retention.